Third-Party Evidence Gathering Template Product

Please note that the revised Standards for Registered Training Organisations were publicly released on 1 October 2024 and will come into full regulatory effect from 1 July 2025. 

The Standards for Registered Training Organisations (RTOs) 2015 will continue to apply until then.

This template is based on, and refers to, the requirements for the current regulatory environment.

Assessment evidence is gathered through a variety of methods and often it is necessary to include supplementary evidence from an employer or other party to contribute towards being able to make a valid judgement about a student's competence.

"In some cases, an assessor cannot directly gather all the required evidence that supports a competency judgement.  In these cases, the evidence may be gathered or reported by other people.  This type of evidence is categorised as supplementary evidence."

Ref: ASQA Fact Sheet: Using other parties to collect assessment evidence

This process is called using other parties to collect assessment evidence.

Any evidence gathered from other parties (also commonly known as third parties) needs to align with the rules of evidence in the same manner as other evidence that is gathered towards competence.  To assist, it is common practice to provide third parties with a template to ensure the evidence will be useful and valuable in contributing towards a decision of competence.

This template provides such guidance in ensuring the third party is suitably qualified and be in a position to make relevant comment, as well as providing a format that will provide sufficient clarity to the third party in formulating their comments.  It also includes appropriate space for assessor determinations and comments/feedback.